Virtual Administrative Assistant Part-time in a Montessori Preschool

Position Overview:
The Virtual Administrative Assistant will play a vital role in ensuring smooth daily operations by managing administrative tasks, supporting enrollment processes, and assisting with various organizational needs — all from a remote setting. The ideal candidate is proactive, tech-savvy, and aligned with Montessori values of respect, patience, and clear communication.

About Us:
Montesshare is a small, nurturing Montessori preschool dedicated to fostering independence, creativity, and a lifelong love of learning in young children. Our passionate educators and close-knit community support each child’s individual growth and development following the Montessori philosophy.

We are currently seeking a highly organized, detail-oriented Virtual Administrative Assistant to provide remote support to our school’s administrative operations.

Hours and Compensation:

  • Approx. 1 - 10 hours per week (flexible schedule; occasional set hours for key tasks)
  • Remote position with occasional virtual meetings
  • Compensation: between $15 - $25 per hour

QUALIFICATIONS:

  • Excellent written and verbal communication skills.
  • Highly organized with strong attention to detail.
  • Proficient in Google Workspace (Docs, Sheets, Calendar, Gmail), Microsoft Office, and comfortable learning new digital tools.
  • Familiarity with Montessori philosophy is highly desirable.
  • Ability to work independently and manage time effectively in a remote environment.
  • Warm, friendly, and professional demeanor when communicating with families and staff.
  • Language: fluent in spoken and written English (required)
  • Possess current U.S. work authorization

RESPONSIBILITIES:

  • Manage incoming emails and phone calls; respond to parent inquiries or direct them appropriately.
  • Maintain and update student records and enrollment documentation.
  • Assist with scheduling.
  • Coordinate billing and tuition payment processing with our billing system.
  • Support marketing efforts including social media posts and website updates.
  • Prepare and distribute school announcements, calendars, and event reminders.
  • Other miscellaneous projects.
  • Maintain confidentiality of all sensitive information.

To Apply:Please submit your resume and a brief cover letter answering the following questions to :

  • What has been your most valuable experience working administratively so far? Why?
  • Why do you think you would be a good fit for our unique environment?

‘About the Founder – Joy Wilder:

Joy Wilder is the founder and owner of Montesshare. She is also the co-founder/co-owner of

, an authentic Montessori preschool for 1–6 year olds in D.C., which has won Best of D.C. Preschools for the last five years. She is a homeschool Mom to her four beautiful children, former Location Pastor and founder of . She is well versed in creating a beautiful Montessori, educational space and equipping parents to parent joyfully.

We look forward to hearing from qualified candidates!

The Benefits and Behind the Scenes of Working at Montesshare:(These are benefits for our full-time teachers and give an overview of the organization for which you’d be working.)

  • 401k with $1:$1 matching for the first 3% and then $.50:$1 matching up to 6% (employee puts in 6% and Montesshare matches 4.5%) (norm is 3% matching)
  • 4 weeks paid vacation (1 Fall Break, 2 Winter Break, 1 Spring Break)
  • 10 Federal Holidays paid
  • 3 days PTO
  • 6 weeks unpaid summer vacation
  • Weekly Staff Team Meeting for 30 minutes and then Director and Lead meet 1:1 30 minutes
  • Monthly Director and Assistant 1:1 Meeting, 30-60 minutes
  • Montessori network dinners 2-3 times/year
  • Montesshare Teachers Plus One Dinner 1 time/year
  • Willing to pay for Assistant Training and/or full blown training - there would be a commitment involved for payback if leave early.
  • Small organization with a responsive boss and extremely healthy, joyful work environment.
  • Opportunity to learn and develop personal skills and self-development skills.
  • We attract wonderful families.

Job Type: Part-time

Pay: $16.00 - $21.00 per hour

Expected hours: 1 – 10 per week

Application Question(s):

  • Do you have at least one year administrative experience working in a Montessori preschool?
  • Do you have experience with bookkeeping, accounting and/or invoicing?
  • Do you have experience with social media marketing?

Experience:

  • Administrative: 1 year (Required)

Work Location: Remote

Back to blog